Title: Administrative Executive (F&B MICE)
Primary Responsibilities
- Be responsible for general office management, secretarial, and administrative support for the outlet and the Management
- Schedule meetings, coordinate appointments, arrange travel and take minutes for the management
- Update the personal files of the outlet's team members and help to maintain leave, public holidays, food hygiene certificates, confidential records, documents and databases
- Prepare weekly, monthly or any ad hoc reports for the management
- Prepare service purchase requisitions, service purchase order to vendors, guests chefs and submit relevant documents for tax clearance to IRAS in a timely manner
- Apply Work Pass Exemption for guest chefs visiting for consultant work, ensure the document preparation along with the recording and reimbursement for taxi fare
- Prepare purchase order documents via Peoplesoft
- Assist new team members with the casual labour onboarding process, e.g. uniform fitting, staff pass, door access, IGPOS access, etc.
- Prepare signage for operation hours, events, promotions, pillar flyers, price tags, etc.
- Upload and update event calendars, manual payment requisition records and SOP in a timely manner
- Assist and monitor cleaning contractor passes, attendance and performance
Requirements
- Minimum "O" level or its equivalent
- Minimum 2 years’ experience in Administrative work, preferably in the F&B industry
- Possess Computer skills in Word, Excel, PowerPoint, Outlook
- Positive attitude and ability to work in a dynamic environment
- Ability to speak Chinese to liaise with Chinese-speaking associates
- Ability to work in shift, including weekend and public holidays